POSITION: Athletic Secretary

M-F: Flexible 8 hours per day

42 Weeks

Please note, this position requires you to work a flexible schedule which includes evenings. This vacancy is expected to start as soon as possible.

SUMMARY: This position provides secretarial support for the Athletic Director and the Athletic Department. Responsibilities include event ticket taking, management of databases, all athletic scheduling, and athletic website content. Duties will also include filing correspondence, forms, and reports; arranging for transportation to athletic events and field trips; and maintaining a daily schedule of building use for school and community use purposes.

QUALIFICATIONS:

• High School Diploma or equivalent
• 3-5 years experience working in an office setting
• Must maintain confidentiality and integrity at all times
• Must be accurate, efficient, and capable of handling detailed work assignments
• Ability to get along and communicate with staff, administrators, public, and others

Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but to accurately reflect the primary job elements. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.

DUTIES & RESPONSIBILITIES:

• Process athletes’ eligibility documents for middle and high school students who meet MHSAA academic, physical fitness and other requirements
• Maintain athletic events calendar
• Responsible for overseeing athletic gate receipts, preparing and securing deposits
• Prepare a variety of records and reports as requested which include, but are not limited to, athletic accounts daily ledger, budget summary, athletes’ eligibility lists, sporting and official events contracts, athletic events, transportation, and practice schedules
• Process athletic department purchase orders, check requests, and athletic accounts deposits
• Works with Athletic Director to arrange for and verify officials to work at athletic events via the Arbiter Sports system; communicates with coaches and Athletic Director to schedule, reschedule, or confirm athletic events
• Schedule transportation to athletic events
• Complete special projects and assignments as requested
• Maintain confidential student files and records, e.g., grades and medical documents
• Provides backup assistance to high school office staff during absences
• Performs a variety of related duties as assigned

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to talk or hear. The employee is frequently required to walk; stand; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, or crouch. The employee may occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, ability to adjust focus, depth perception and peripheral vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is standard classroom setting. The noise level in the work environment is usually moderate, but occasionally high depending upon student population and activities. Employee may be exposed to bloodborne pathogens.

NOTICE OF NON-DISCRIMINATION - The Parchment School District does not discriminate on the basis of race, color, national origin, sex, including sexual orientation and/or transgender identity, disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information or any other legally protected category in its programs and activities, including employment opportunities. Inquiries by applicants, students and/or parents/guardians relates to discrimination on the basis of disability/status should be directed to: Superintendent of the Parchment School District, 520 N. Orient Street, Parchment, MI 49004. Phone Number 269-488-1050